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WHAT WE NEED TO KNOW ABOUT YOUR EVENT

  • Date of your event

  • Time of your event (When will guests be arriving and leaving?)

  • What type of event is it (wedding, birthday, etc.)?

  • How many guests will be in attendance? (We recommend one bartender and one server per 100 guests.)

  • How many of those guests will be of drinking age?

  • What do you intend to serve (beer, liquor, cocktails, wine, non-alcoholic beverages)?

  • Where is your event taking place?

  • Is the bar going to be set up indoors or outdoors?

  • Will you allow a tip jar?

  • What items will you need for us to provide? (see checklist)

  • What items will you provide? (see checklist)

  • Do you have a specific attire you'd like to request?

ACCESS TO THE VENUE

The Client shall ensure sufficient time is available to access the venue prior to the start of the event to unload and prepare equipment and stock. The Client shall also ensure sufficient time between the closing of the bar and having to vacate the venue to enable all goods and equipment to be dismantled, removed and loaded into vehicles. Time needed prior to and after the event will be estimated and determined by the items required to be provided by the Service Provider.

 

VEHICLE PARKING

A secure parking spot for the Service Provider's vehicle(s) should be made available next to the venue access point to ensure availability of additional stock and to facilitate easy loading and unloading. If necessary, once unloaded, the vehicle(s) can be removed to a suitable parking area, which, for security and convenience of storing/collecting reserve stock, must be close to, and within the boundary of the venue. If suitable and sufficient space is not available and/or the Service Provider has to park illegally, the Client will be responsible for payment of any non-endorsable fines.

 

Please note: Under no circumstances will the Service Provider park or unload in any area where the vehicle(s) may be towed away, clamped, locked in or where we may be liable for an endorsable penalty/commit an endorsable offense. The decision of the driver shall be final with regard to any issue relating to parking, or vehicle/staff safety.

 

LICENSES AND PERMITS

If alcohol is to be sold, the Client is responsible for attaining all applicable licenses and permits. If alcohol is to be served to guests for free, no licenses or permits are required.

 

SERVING OF MINORS AND INTOXICATED PERSONS

No alcohol will be served to anyone under the age of 21 or who appears to be so and cannot prove otherwise. If your event includes guests around the age of 21, please ask them to bring a government -issued ID. If the Service Provider suspects that anyone is supplying alcohol to anyone under the age of 21, service from that person will be withdrawn. If the Service Provider sees anyone known to be underage drinking alcohol, the Service Provider reserves the right to confiscate the drink or ask the Client to do so.

 

The Service Provider will not serve anyone who is visibly intoxicated, who is abusive or threatening to staff or other customers or guests, who is behaving inappropriately, or who may pose a risk to themselves or others. If the Service Provider suspects that anyone is supplying alcohol to anyone who is suspected to be intoxicated, service from that person will be withdrawn. If the Service Provider sees anyone known to be intoxicated drinking alcohol, the Service Provider reserves the right to confiscate the drink or ask the Client to do so.

 

If alcohol is repeatedly served to intoxicated or underage person after the Service Provider has made the Client aware of such events, the Service Provider reserves the right to discontinue all service and exit the premises so as not to be held criminally responsible.

INSURANCE

The client is responsible for acquiring and maintaining Host Liquor Liability insurance for the event and listing the Service Provider as an additional insured. Agreement to this contract releases the Service Provider and those in his/her employment or contracted service from any liability surrounding the serving and/or consumption of alcoholic beverages. While the Service Provider will make every attempt to prohibit over-serving and the serving of alcoholic beverages to minors, the Service Provider will not be held responsible for attendees who illegally bring their own alcoholic beverages or procure them for minors or intoxicated individuals.

LOSS OR DAMAGE
The Client shall, during the period of hire, be responsible for the maintenance and safe custody of the Service Provider's equipment. The Client has the right to inspect any such equipment at the point of installation. Any damage caused to the equipment by the Client or the Client's guests or other service providers during the period of hire will be charged to the client on a replacement value basis.

 

PAYMENTS

Upon agreement of these terms and conditions, a deposit of 50% of the service charge is required to confirm the booking. In some situations, an additional fee may be required to secure requested purchases for the event. Any such situation will be communicated on the deposit invoice.

 

Any remaining payment shall be due in full upon approved completion of the event. If consumable and/or disposable items have been purchased from the Service Provider, the final cost of these items will be added to the final invoice.

 

Payment options are as follows:

  • Check or Money Order: Please make all checks or money orders payable to Shelly Pinder.

  • Cash: Payable in person. Please do send cash through postal mail.

  • PayPal: Pay to shellyrae1@gmail.com.

  • Venmo: Pay to shellyrae1@gmail.com. (If paying by credit card, Venmo will charge an additional 3% to your payment to cover fees. No additional fees apply to debit card payments or bank transfers.)

  • Chase Quick Pay: Pay to shellyrae1@gmail.com.

  • Square: I can take your credit card information over the phone or swipe your card in person. Please do not send credit card information through e-mail or text.

 

CANCELLATIONS

Should the Client choose to cancel the event before the services are required, the Client will provide the Service Provider with notice no later than 30 days before the service date in order to receive a full refund of the deposit. Cancellations made between 14 and 30 days prior to the event will be refunded 50% of the deposit. Cancellations made fewer than 14 days prior to the event will result in forfeiture of the deposit and may be subject to payment for any items that have been purchased based on the Client's behalf. Any forfeited amount may be applied to a future event booking.

 

If the event is canceled and the Service Provider is not notified and arrives at the venue at the agreed-upon date/time, the deposit will be forfeited and the Client will be billed for the remaining amount of the quote in full.

 

Non-payment of any invoice may result in legal action.

 

Should the Service Provider choose to cancel the event for any reason, the deposit will be refunded in full.